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Collection Page

The Collection Page displays all Items within a Collection and comes with highly configurable Layouts for browsing, visualizing, and managing these Items.

Before You Begin

To use the Collection Page, you will need to know about Collections, Items and Fields.

Toggle Hidden Collections

Some projects may have dozens or even hundreds of collections, which can be overwhelming to sort through. To ease this problem, Admins can choose to hide collections by default on the Navigation bar. Users can then show or hide hidden collections as desired. To toggle collection visibility, follow these steps.

  1. Navigate to the Content Module.
  2. Right-click in the Navigation Bar.
  3. Click Show/Hide Hidden Collections to toggle visibility.


This functionality is purely aesthetic, provided to help you visually cleanup the Navigation Bar. For admins who'd like to block users' access permissions, please see users, roles and permissions.

Adjust Page Layout

Layouts determine how you view or interact with Items in a Collection. Whether your Collection contains blog posts, project management tasks, geo-coordinates, temporal data or beyond; Layouts present Items in a more human-friendly way. Learn More

Search Items

Find all Items with one or more Fields containing your searched value, excluding any Items which have been filtered out. To search through a Collection's Items, follow these steps.

  1. Navigate to the Content Module and select the desired Collection.
  2. Select search in the Page Header and a search bar will appear.
  3. Type in the value to search for.

Filter Items

Filters allow you to conditionally select Items from a Collection. Use-cases include customizing Item search results, restricting Item access permissions for specific Users or Roles, building dashboard analytics with the Insights module, and more. To Learn More, see our guide on Filters.

Manually Sort Items

Drag and drop Items to custom sort them as desired. This is only possible on certain Layouts, such as the default Table Layout. To sort a Collection's Items, follow these steps.

  1. Be sure a sort field has been configured under "Settings > Data Model > Collection".
    (Shown in the video)
  2. Navigate to the Content Module and select the desired Collection.
  3. In the Sidebar, be sure a Layout is chosen that supports manual sorting.
  4. Enable manual sorting:
    • For the Table Layout, toggle sort in the configured Sort column.
  5. Drag Items by their handle into a new position.

Manual Sorting Requires Configuration

Only available if a sort field has been configured.


Sorting saves a value in a Sort Field. This value is used to return data in a custom order. This means that while the values in this Sort Field do get updated and modified, values in other Fields are not changed.

Automatically Sort Items

Sort Items alphabetically or numerically, in ascending or descending order. Sorting is not possible on certain Layouts, such as the Map Layout. Layouts that do support automatic sorting have controls in slightly different locations. To learn more, see Layouts.


Automatic sorting is a non-destructive action which does not change your data.

View Archived Items

The no-code app allows you to hide archived Items, display them alongside other Items, or display archived Items only. To learn how to archive an Item, see our guide on the Item Page. To change whether an archived Item is displayed, follow these steps.

  1. Navigate to the Content Module and select the desired Collection.
  2. Click "Archive" in the Sidebar.
  3. Choose the desired view:
    • "Show Items"
    • "Show Archived Items"
    • "Show Items + Archived Items"

Archiving Requires Configuration

Only available if an Archive field has been configured.

Create a Bookmark

Save how a Collection Page looks so that you can return to the exact same view later. This includes details such as the Layout, search queries, filters, custom sort & order, etc. To create a Bookmark from the Collection Page, follow these steps.

  1. Navigate to the desired collection.
  2. Click bookmark in the page header.
  3. Enter a Name (and optionally) an Icon and Color.
  4. Click Save to confirm.

Your Bookmark will appear in the Navigation Bar, under the associated Collection Page.

Learn More

To learn more, see our guide on Presets and Bookmarks.

Import / Export Items

Import and Export Items

The Content, User Directory and File Library modules allow importing and exporting of multiple Items stored as files. This makes it quick and easy to handle tasks like uploading and downloading new customer information; pulling down sales data for transformation, reports, analysis, and beyond. To learn more, see how to Import and Export Items in file format.

Batch Delete, Archive or Edit Items

It is possible to delete, archive, or edit multiple Items at once from the Collection Page. Deletion will permanently delete Items from the database, this cannot be reverted. When batch editing, the Item Page opens, allowing you to make the same edit across multiple Items. Follow these steps to batch delete, archive, or edit Items.

  1. Navigate to the Content Module and select the desired Collection.
  2. Choose a Layout that supports multiple Item selection from the Sidebar.
    (e.g. The Table or Card Layout)
  3. Click the Items you wish to select:
    • Table Layout: Click check_box_outline_blank in the left-most column.
    • Card Layout: Click radio_button_unchecked in the upper left-hand corner of each Card.

Once Items are selected, the following buttons will appear in the Page Header: deletearchive edit

4. Click delete in the header and a popup will appear.
5. Click "Delete" to confirm the action.

4. Click archive in the header and a popup will appear.
5. Click "Delete" to confirm the action.

4. Click edit in the header and the Item Page will open.
5. Update Item details as desired.
6. Click check to confirm batch edits on all Items.